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Key Considerations for Office Technology: IT, Cabling & A/V Systems in Interior Architecture Projects
When it comes to designing an inspiring and functional office, most clients focus on finishes, layout, and aesthetics—all critical elements. But an equally important piece of the puzzle often gets overlooked until it’s too late: your technology infrastructure.
From IT cabling to conference room A/V systems and wireless access points, integrating technology requirements early in the design process is essential for delivering a space that performs as beautifully as it looks. Here's what you need to know to ensure a smooth, successful project.
1. Start Early: Why Tech Needs to Be in the First Conversation
Technology isn’t just plug-and-play. Structured cabling, data drops, server room layouts, and A/V hardware all need to be coordinated with walls, ceilings, furniture placement, and finishes.
Why early engagement matters:
Tip: Involve technology partners or A/V vendors as early as programming or schematic design to plan space and budgets appropriately.
2. IT & Data Cabling: The Hidden Backbone
Whether you’re designing an open plan or a private-office layout, structured cabling (Cat6, fiber, etc.) is the backbone of the modern workspace. Key questions to ask include:
Coordination with MEP engineers is also vital to avoid interference between electrical and low-voltage systems. This is especially important in ceiling-challenged environments.
3. A/V Systems: Function Meets Form
Modern meeting rooms, lobbies, and collaboration spaces often include high-end A/V technology, including digital displays, videoconferencing, and integrated audio systems. These require specialized power, mounting, and cabling that should be accounted for in the earliest design phases. The A/V vendor and the architects should collaborate on:
Sound masking is another consideration in open-plan environments, especially if acoustic privacy is a concern.
4. Timelines & Vendor Coordination
To avoid project delays, technology vendors should be looped in before construction documents are finalized. Here’s a general timeline:
Your general contractor, interior architect, and technology vendors need to communicate frequently to ensure a successful office build out.
5. Budgeting for the Full Picture
Many clients assume technology costs are limited to laptops and routers, but professional-grade solutions involve more and require infrastructure to support them. To budget accurately, engage your technology partner early to understand necessary cabling and A/V requirements. This cost will vary depending on the size and complexity of the space. Ensure the plan is tailored to both today’s needs and tomorrow’s growth.
6. Voice & Internet Services: Plan for Lead Times
When the project is nearly complete and it comes time to connect your office technology, you want to be prepared. Voice and internet services are often an afterthought, but they can have some of the longest lead times of any technology element in a new office project. Carriers may need to run new fiber or copper lines to your suite, or install network interface devices (NIDs) in the building. We have seen lead times vary from 30 – 120 days or more.
Be proactive by:
Final Thoughts: Design for Performance, Not Just Looks
Many tenants are unaware of the complexity behind the technology that powers their offices. By outlining clear technology planning steps, offering trusted vendor referrals, and identifying key decision milestones, interior architects can guide clients toward smoother, more successful project outcomes.
Incorporating these technology considerations into your project timelines can reduce delays, improve performance, and create an office that is truly future-ready. When thoughtfully coordinated, your technology can enhance employee experience, boost productivity, and future-proof your space.
Need help planning the technology side of your office build? Let’s talk.
Contributing Author:
Kricia Stiglicz, OneVoice Communications, Inc.
Connect with Kricia: https://www.linkedin.com/in/kriciastiglicz/
Kricia is a business development specialist for Cabling, Audio Visual, Internet and VoIP Solutions at OneVoice Communications, Inc. Drawing from her 30 years of experience, Kricia shares her insights on what to consider when it comes to your office technology and A/V requirements.
At OneVoice, our business approach is based on integrity, professionalism, and relationships. These three principles inspire our daily work, providing our clients with both exceptional customer service and superior technology solutions. We offer you personalized attention in accordance with your unique needs. Our consultants truly become your partner, working alongside you to achieve your business goals. Through this personalized and distinctive approach, we aim to change the way you look at technology!
